Which document formally authorizes sharing client information with the treatment team?

• A. A chart note documenting consent.
• B. Release of Information form specifying who may access records and for what purpose, with copies kept.
• C. Verbal agreement between therapist and client.
• D. A consent-free internal memo.

Answer: (B)

Sharing client information with the treatment team must be supported by a formal written authorization that clearly outlines who is allowed to access the records and for what purpose. A Release of Information form does exactly this: it names the individuals or teams who may receive the information, specifies what information may be disclosed, states the purpose of the disclosure, and indicates timeframes for the release. Copies are kept as part of the record to document that authorization and to maintain an audit trail. This written, explicit permission protects client confidentiality and complies with privacy laws, while still enabling coordinated care within the treatment team.

A chart note documenting consent might show that consent occurred, but it often lacks the clear, detailed scope, disclosures, and duration that a formal release requires. A verbal agreement has no written record, making it difficult to verify what was allowed and when; it’s not as reliable for ensuring proper disclosure. A consent-free internal memo would not constitute a legitimate authorization and violates confidentiality and privacy standards.